Having a great relationship along with your virtual assistant may be such a large source of relief. Tasks which you no longer wish to take care of yourself can basically be handed off with confidence that they’ll get carried out the way you need them accomplished.
How do you make your relationship together with your VA 1 which will last? Here are some tips.
=> Give Crystal Clear Directions
Vague descriptions like “Clear my schedule” or “Book an appointment with X” might be extremely easy to mess up. Instead, ensure you present crystal clear directions, including what your criteria is for a job well accomplished.
As an example, for booking appointments, you may tell your assistant:
“Please book me an appointment between 9am and 5pm with Jill. Prefer a restaurant meet as opposed to in my office. Let her pick what kind of food, I like all kinds. If she doesn’t have a recommendation, just pick a high rated place for us from Yelp. Please email me the date when it’s booked and also send me a text reminder the day of.”
Clear directions make it straightforward for VAs to follow and leave small to opportunity.
=> Make Procedure Documents for Repetitive Tasks
For repetitive tasks like checking email, booking travel, setting appointments and so on, make method documents that outline how you would like the method accomplished.
For example, with booking travel, the method document may say some thing like:
1 – Please book all travels on my MasterCard ending in 5479.
2 – Please send the receipt to receipts@mydomain.com
three – Please check Expedia, Kayak and Orbitz for the best price before booking the ticket.
4 – Please also check two days before and after the date I specified for the most effective price, unless I specify that the flight has to be on a specific date.
5 – Please e-mail me telling me when the flight is booked. Add it to my Google Calendar. Please also send me a reminder two days prior to my trip.
Once you have your method document set up, you can just send your VA a message like “Please book me a flight to New York around Nov 2nd” and know that it’ll be taken care of precisely the way you want it.
=> Tell Them When They’re Performing Issues Correct
Be sure you tell your VA when they’re performing issues appropriate. So many bosses make the mistake of only correcting their employees, which gives them the impression that they’re not doing their job right.
Making the sense that they’re a fantastic assistant will make it a self-fulfilling prophecy. Somebody who feels like they’re performing an excellent job is significantly more likely to do an incredible job. Showing appreciation for a job nicely accomplished can go a long way.
Managing your VAs well will be the key to having a long-lasting relationship along with your assistant. Eliminate potential friction points by generating all your assignments crystal clear. Lay out process documents for repetitive tasks. Ensure you let your assistants know when they’re doing an excellent job.